Albany-Dougherty Economic Development Commission > Blog > News & Events > News > We’re Hiring – Administrative Support Manager

We’re Hiring – Administrative Support Manager

January 21, 2021 > Posted in News, News & Events

Albany-Dougherty Economic Development Commission

Job Description

Job Title:                      Administrative Support Manager

Reports To:                   President

Prepared By:                 Jana Dyke

Prepared Date: 1/14/21

VALUES: Passion for Albany and Dougherty County; energetic and committed work ethic; willingness to change and adapt work to meet the needs of the ADEDC.

SUMMARY: The individual shall report to the President.  This position is designed to assist the President and Board members of the Albany-Dougherty Economic Development Commission and Payroll Development Authority. The Administrative Support Manager is responsible for supporting and coordinating activities as designated by the President. The Administrative Support Manager will be a representative of the ADEDC and shall act in accordance with the provisions outlined in the organization’s policies.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Provide excellent customer service as first point of contact for phone, mail, digital, and visitor inquiries and serve as primary office coverage between the hours of 8:30 a.m. and 5:00 p.m.
  • Schedule meetings, prepare correspondence, send notices, make reminder calls, prepare agendas, transcribe minutes of meetings for Albany-Dougherty Economic Development Commission and Albany Dougherty Payroll Development Authority
  • Draft, edit, format, and proof letters and answer correspondence
  • Coordinate schedules and appointments for the President and Project Manager 
  • Coordinate travel logistics, plans and support for ADEDC
  • Collate and assemble reports and documents for the President & Project Manager
  • Maintain new informational and statistical materials for print, electronic and website use
  • Serves as custodian of ADEDC files by maintaining all files (both paper and electronic) for the ADEDC and other appropriate files as directed
  • Assist with preparing various reports for management of budgets, grants, loans, and facilities
  • Assist in the coordination of special events for the ADEDC
  • Coordinate with various vendors to ensure staff has appropriate equipment, instructions and proper access and logins; maintain an inventory of such equipment and software; and monitor and initiate procedures for proper updating of software and business systems
  • Maintain security, integrity, and confidentiality of data
  • Manage all office support technologies/equipment/supplies
  • Attends meetings as required
  • Performs other duties as assigned by the President

SUPERVISORY RESPONSIBILITIES: 

Works with staff to achieve ADEDC goals and objectives

QUALIFICATIONS:

To perform the role successfully, an individual must be able to perform each essential duty to a level of confidence. The requirements listed below are representative of the knowledge, skill, and/or ability required:

  • Keyboarding
  • Excellent internal and external customer service skills
  • Professional telephone etiquette
  • Professional appearance
  • Working knowledge of business / governmental task forces
  • Working knowledge of Albany-Dougherty County and Southwest Georgia
  • Organizational knowledge
  • Operating knowledge of technology, applications to include Word, Excel, Access, Prezi, PowerPoint and Internet
  • Experience in Adobe Design, Canva or other design program

EDUCATION and/or EXPERIENCE: 

High School Diploma. College degree preferred.

LANGUAGE AND MATHEMATICAL SKILLS: 

Demonstrated general knowledge of financial principles; ability to communicate orally and in written form effectively.

REASONING ABILITY: 

Demonstrated ability to anticipate and solve practical problems and resolve issues.

PHYSICAL DEMANDS/ WORK ENVIRONMENT: 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Individuals may need to sit or stand as needed and may require walking primarily on a level surface for periodic periods throughout the day. Reaching above shoulder heights, below the waist or lifting as required to file documents or store materials throughout the workday; may include lifting items up to 25 pounds for moving materials, proper lifting techniques required.

The performance of this position may occasionally require exposure to manufacturing areas that require the use of personal protective equipment such as safety glasses with side shields and mandatory hearing protection. Primary work environment: ambient room temperatures, lighting and office equipment as found in a typical office environment.

INTERESTED CANDIDATES PLEASE SEND RESUMES TO JDYKE@CHOOSEALBANY.COM